When a small elementary school in Ontario launched its first online hot lunch program, the goal was simple - raise funds for new playground equipment. Within just one school year, their efforts paid off: they earned over $10,000 through consistent, well-organized lunch sales that brought families, teachers, and local restaurants together.
1. Setting Clear Goals and Roles
The school’s parent council began by setting a specific fundraising target and defining roles - one parent oversaw vendor coordination, another handled promotion, and a volunteer tracked orders and funds. This clear structure helped maintain accountability and enthusiasm.
2. Partnering with Local Restaurants
They partnered with three local restaurants to rotate menus weekly, offering variety while keeping meal prices affordable. The restaurants appreciated the opportunity to reach new families and support their community - a true win-win partnership.
3. Simplifying Ordering and Payment
Before moving online, order forms and cash collection took hours each week. Switching to a digital lunch ordering platform made a dramatic difference. Parents could pre-order, pay online, and even manage multiple children’s orders in minutes.
“It saved us so much time,” one parent coordinator said. “No more counting change or sorting paper orders - everything was in one dashboard.”
4. Promoting Engagement and Transparency
The school used monthly newsletters and social media to share updates like “This month’s lunch profits helped fund new art supplies!” This transparency built trust and kept parents excited to participate.
5. The Results
By the end of the school year:
Over 350 students participated regularly
Average profit margin was $2.50 per meal
Total raised: just over $10,000
Funds went toward new playground upgrades, teacher wish lists, and classroom materials - all while strengthening school spirit.
6. Lessons Learned
The parent council emphasized three key takeaways:
Start small: Begin with one vendor or day per week.
Keep it transparent: Share fundraising totals and progress.
Make it convenient: Online ordering ensures repeat participation.
Want to replicate this success at your school?
Reach out to LunchUp today and let’s make your next hot lunch fundraiser a success story!
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